The DSS Security Brief
Welcome to the DSS Security Brief where we cover trends and news related to information security, laws and regulations, best business practices and compliance.
Why shred personal papers?
The world is increasingly digital. Even so, there seems to be a never ending supply of paper making its way into our homes. Some of these papers are obviously important and need to be protected. Others may seem like they can just be thrown in the trash. However, things are not always what they seem.…Read More →
Go digital with document scanning
Time is is ticking on and paperwork is piling up. The best way to take control of your records in the modern world is to go digital with document scanning. No matter the size of your business, here are 6 reasons you should consider digitization today. 1. Consistent indexing and searchability Often finding a document…Read More →
Start 2023 with a fresh RIM strategy
Are you ready for 2023? The world is changing, and it is time and past time for you to bring your business into the modern age by taking control of your physical and digital records. In order to quickly adapt to changes, protect your business assets, guard your reputation, and shield your company from liability…Read More →
5 reasons to schedule an end of year shredding purge
The weather has turned cool and fall is officially here. While it may be tempting to just enjoy the holiday season, this is the perfect time to check undone to-dos off your list. Something that should be considered are high priority task is securely processing your out-dated and unneeded physical documents. To provide you with…Read More →
3 essential elements for proper hard drive destruction
As information is increasingly created, used, shared and stored in digital spaces, hard drives and memory cards are also being used more extensively. As these storage mediums reach their end of life, it is essential that they are properly disposed of in order to guarantee the information they contain is protected. To find and vet…Read More →
The paper lifecycle
When you shred documents with DSS you are contributing to an important lifecycle that not only provides secure destruction of your information, it also supplies the marketplace with low-grade paper goods such as paper towels, napkins, toilet paper and more. Let’s take a look at the lifecycle of your paper to better understand the importance…Read More →
3 reasons to clean out documents this fall
Summer is coming to an end and some (hopefully) cooler weather is about to blow in. As the seasons change and kids return to school, it is easy to lose sight of your document management. However, don’t put off important tasks like a document shredding project until the end of the year. In fact, here…Read More →
How does document scanning work?
More and more business are looking for ways to increase efficiency and adaptability. One solution business leaders are turning to is digitization, the process of turning physical documents into digital files. This process is done by scanning the documents into a computer. While the concept is straightforward, when faced with executing a scanning project many…Read More →
The impact of paper recycling
Did you know that when you shred with DSS you are also recycling? That means you are protecting local landfills and preserving important natural resources while protecting your information by securely destroying your documents. This is a win-win for you and the environment. Let’s take a look at the impact your shredding and recycling make.…Read More →
4 ways professional records storage will help your business
You are busy running your business. You don’t have time to dig through file boxes or index folders. But at some point you have to deal with your company’s documents. However, it doesn’t have to be overwhelming or even expensive. Take control of your documents by outsourcing the work to a service provider. Why? Here…Read More →
Why securely destroy devices?
Having data at our fingertips is a defining characteristic of our modern world. However, the devices we rely on to access the digital world can pose a threat if they fall into the wrong hands. You may know better than to just toss devices and electronics in the trash, but for many of us old…Read More →
4 benefits of a one-time shredding project
Being organized increases efficiency and reduces stress and miscommunication in your business. But how do you get started with organizing? Step 1 is cleaning out what you don’t need. No where is this more neglected than the average office file room. However, cleaning out old files doesn’t have to be a headache. In fact, there…Read More →
How to take control of your records
Are you tired of searching through drawers and filing cabinets to find the right document? Do you know which of your files must be kept and which should be destroyed? Have you examined both your active and retired IT assets and developed a plan to keep the data they contain secure? Now is the time…Read More →
Why your business should digitize documents
No one knows what the future may hold. But smart business leaders do know that increasing efficiency and access to information can make their businesses more adaptable. Adaptability allows for quick reactions to changes and opportunities. A simple but powerful aspect of adaptability is in information management. File rooms are inefficient and limit access based…Read More →
Is shredding necessary?
We all want to do the right thing with the information we are responsible for. Both employees and owners have important information pass through their hands, but it is not always clear how that information should be handled. When documents are no longer needed, should you just throw them in the trash or securely shred…Read More →
Does my business need secure destruction of IT assets?
Businesses of all shapes and sizes are increasingly reliant on technology to function effectively in our modern world. Whether you are a mom and pop shop or a multi-national corporation, you need to seriously consider how you manage retired computers and devices along with the information they carry. So, does you business need to securely…Read More →
Why use a professional product destruction service?
Destroying your inventory is hardly something you think about everyday, but there are situations when product destruction is necessary. When the time comes to dispose of excess, defective, outdated or recalled products, you might consider just doing it in-house or handing it over to a recycling facility. However, in order to best protect yourself and…Read More →
Professional document scanning in 4 easy steps
Tired of digging through boxes and filing cabinets? Need more office space and easier ways to share data with employees both in the office and at home? It may be time to explore digitizing you files with a professional document scanning service. And there is good news, it doesn’t have to be overly complicated. In…Read More →
Information security and why it matters to you
You are busy doing your job. You may give little to no thought about what happens to the information you generate. However, information security is critical whether you are a start up, an entrepreneur, or a global enterprise. Every business creates, uses, and disposes of information. In today’s world every piece of information could be…Read More →
When to shred personal documents
For most of us, old documents are generally left untouched in a file drawer collecting dust for years. They may be out of sight and out of mind, but they are still clutter that is taking up space. Even worse, while these documents may be virtually useless to you, they are are a potential gold…Read More →
Dangers of Using an Office Shredder
In an era of identity theft and privacy breaches, more and more people are concerned with protecting their information. This has led to the steady rise of office shredders both in businesses and homes. While shredding documents is a recommended way of securely disposing of information, office shredders often give a false sense of security.…Read More →
Why shred local?
Got paper? But know it isn’t safe or environmentally responsible to just throw it in the trash? What should you do? Protect yourself and your documents by choosing to shred local. This means securely shredding your paper with our area’s most trusted shredding service provider. Do NOT be fooled by national chains that take paper…Read More →
Why use a mobile shredding service
As information security becomes increasingly important, more and more businesses want extra assurance that their physical documents are being handled and destroyed with the proper care. The best option to give you more control and oversight in this process is mobile shredding. This service uses a box truck equipped with an industrial shredder to shred…Read More →
What can I do with old devices?
Technology continues to evolve at an ever-increasing rate. As consumers race to keep up with the latest trends, old and out-dated devices are piling up. These devices maybe MP3 players, smartphones, computers, laptops and more. When you are ready to do something about these technological oldies, you have three general options: upcycle/repurpose, resell/donate or destroy/recycle.…Read More →
9 Steps to Create an RIM Strategy
It is 2020 and life is changing. Many businesses do not know what the future may hold or what they will have to do to adapt, but there are steps you can take to make your company more flexible and better prepared to meet whatever tomorrow may hold. One of those steps is developing a…Read More →
Maintaining information security when employees work from home
In recent years, an increasing number of businesses have employees who work remotely or work from home. In the wake of COVID-19, this trend has become a new norm across the world. This arrangement promotes social distancing and offer benefits for both employer and employee. However, without proper protocols, tools, and training, remote workers can…Read More →
The paper recycling process
Do you know what happens when you recycle? At DSS, we recycle an average of 190 tons of paper every month. Let’s take a look at what happens to that paper as it goes through the recycling process. But, before we dive into the recycling process, we need to start by explaining why we should…Read More →
16 common privacy provisions
In the past, we have discussed a growing trend in state legislation attempting to put control of personal information back into the hands of consumers. As we wait to see how Texas and eventually the Federal government will act, we can perhaps gain foresight into the future by examining provisions which commonly appear in privacy…Read More →
Dangers of Reselling Devices
A new study revealed dangers associated with reselling devices. The study found that seven out of ten devices are vulnerable to data breach and privacy risk when resold for second hand use. The researchers tested a total of 311 devices. These included 151 hard drives, 150 memory cards (such as SD cards), and 10 smartphones.…Read More →